Agenda - October 2025
Trusted ServantAgenda subject to change. [updated 2025-10-01]
🛜 NOTE! The October 2025 assembly will be hybrid (both in person and online). Please get acquainted with how to join online at area41.org/hybrid.
Area 41 Assembly with Business Meeting (Hybrid: In Person and Online)
October 11-12, 2025
Quality Inn and Conference Center I-80 Grand Island
7838 S Hwy 281, Bldg A, Grand Island, NE 68803
308-384-7770
(In order to get the Area 41 reduced rate, you must reserve your room four weeks prior to the Area 41 meeting.)
[Zoom Meeting ID added week of event]
More about Area 41 and assemblies: area41.org/service
Schedule
| Saturday, October 11, 2025 | ||
| 8:00 AM - 8:45 AM | First Timers Orientation | Important for all 1st time attendees |
| 9:00 AM - 11:00 AM | Area Committee Meetings Committee/Service Position(s) (DCMs Assigned) Agenda/Workshop (26/23/28) Archives/Archivist (5/4/11) Cooperation with the Professional Community/Public Information (2/31/32) Corrections (1/12/20) Finance (25/9/30) Grapevine (16/22/8) Literature (24/7/6) Report & Charter/Newsletter/Registrar (19/3/18) Treatment/Accessibilities & Accommodations/Remote Communities (29/10/15) Technology & Communications/Audio-Visual/Webmaster (13/14/21) | All GSRs are strongly encouraged to attend the committee meeting of their choice. |
| 11:15 AM - 12:00 PM | 3rd Legacy Election Workshop | Whoever wants to learn this |
| 11:15 AM - 12:00 PM | What is Rotation? How to do it? | Whoever’s fancy this tickles |
| 12:00 PM - 2:00 PM | Lunch *on your own* | May the force be with you |
| 2:00 PM - 5:30 PM | ELECTIONS!! -What are we doing? -Officer Elections -Appointment Procedures | Everyone! Grab a Friend! |
| 5:30 PM - 8:00 PM | Dinner *on your own* | Taco Bell For EVERYONE |
| 8:00 PM - 8:45 PM | A Class Act with Kerry Meyer followed by an Ask it Basket! | Tell everyone!! |
| 9:00 PM- 10:00 PM | DCM Highlights | All Members!! |
| Sunday, October 12, 2025 | ||
| 8:00 AM - 8:45 AM | Open A.A. Breakfast Meeting | All Members Welcome! |
| 9:00 AM- 10:45 AM | Officer/Committee Highlights -Clarify Agenda Items after each Committee Report | All Members!! |
| 11:00 AM- 1:00 PM ish | Area 41 Business Meeting: -Roll Call -Old Business/New Business -Agenda Items Moved to Vote -New Agenda Items Presented | All Members!! |
Old Business: Voting Items (4)
✅(VOTE) Agenda Item 2025-01-11-016 Report and Charter:
Name change for the “Reunion" to “Delegate’s Report and Service Summit.”
📌Background (click to hide/show)
The current name, “Reunion” may inadvertently give the impression that it is exclusive to those familiar with or previously connected to Area 41. This exclusivity may deter newcomers who are interested in service but may not know others involved in Area 41. Changing the name to “Delegate’s Report & Service Summit” could help convey that the event is inclusive and geared towards engaging individuals interested in service, regardless of prior connections. Emphasizing the event’s focus on the Delegate’s report and service opportunities may attract a broader audience and increase participation from new attendees.
✅(VOTE) 2022-04-02 005 (e) Agenda Item FUNction Ad Hoc:
Keeping in mind the always existing right of decision (Concept 3) of the area chairperson and agenda committee, and that sometimes special circumstances arise, the fellowship would appreciate efforts to attempt business meetings on Saturdays.
📌Background (click to hide/show)
While the Ad Hoc committee was researching ways to improve Area function, the topic of Saturday business meetings was brought up as one example of ways that Area could change. Several members liked this idea, and Saturday business meetings were brought up again in a “What's on Your Mind” discussion. On multiple occasions, interest has been expressed to shifting the business meeting (voting) to Saturday. Some suggested that a more thorough debate and better group conscience could be had if there was less hurry to get home.
✅(VOTE) 2025-10-11 023 Finance:
Approve the 2026 Budget.
📌Background (click to hide/show)
Preview July 14, 2025 draft:
(If viewing on mobile device where PDF preview is not visible below, click file name at left to open in browser. May also depend on your individual browser settings.)
✅(VOTE) Agenda Item 2025-07-12 021 Finance:
Area 41 select location for the 2027-2028 Area 41 Assemblies and Reunion from the following proposals:
| Location | Grand Island | Norfolk | Kearney | Broken Bow |
| Meeting Space | $900 | $900 | $1700 – 2027 $1900 – 2028 | $2,050 |
| Room Rate | $99 | $125 – 2027 $130 – 2028 | $145 | $144 |
| Community Discount | $250 | $500 | ||
| Coffee Costs | $0 | $0 | $500 | $500 |
| Sat Lunch | Yes | Yes | No | No |
| Total Area Costs Per Assembly – Based on 60 Total Rooms | $2,385 | $1900 – $250 = $1650 $1940 – $250 = $1690 | $5100 – 2027 $5300 - 2028 | $5,430 |
| Total Cost to Fellowship – Based on 60 Total Rooms | $3,960 | 2027: $5000 2028: $5200 | $5,800 | $5,760 |
📌Background (click to hide/show)
One Box Convention Center Broken Bow- 2027 & 2028
Convention Center and Hotel Meeting Room- $2,050.00
Includes sound system, with Podium and Microphone.
Saturday lunch would be on our own.
Sleeping Room Rate- $144.00
(Includes complimentary breakfast)
Grand Island Quality Inn- 2027 & 2028
Convention Center, Meeting Rooms, $900.00
Includes- Coffee, Water, 2 LCD Projectors, Audio/Visual Equip.
Sleeping Room Rate- $99.00 (includes complimentary breakfast)
(This is the same price as our current contract)
Saturday lunch would be the same as we currently have it.
One complimentary room for every 8 rooms booked.
Kearney Holiday Inn
Convention Center, Meeting Rooms
2027- $1700.00 minus $500.00 from Kearney Visitors Bureau to be
paid to Area 41 after the completion of each meeting. $1200.00
Includes- Projectors and Audio/Visual Equip.
Sleeping Room Rate- $144.95. (includes complimentary breakfast)
2028- $1900.00 minus $500.00 from Kearney Visitors Bureau to be
paid to Area 41 after the completion of each meeting. $1400.00
Includes- Projectors, and Audio/Visual Equip.
Sleeping Room Rate- $149.95. (Includes complimentary breakfast)
Saturday lunch would be on our own
Norfolk Lodge and Suites and Convention Center
2027- One time convention center and meeting room fee $900.00
The Norfolk Visitors Bureau will sponsor $250.00 toward each of
our events. As well as assist with on site registration, name badges, and assist with event coordination, (if requested)
$900.00 minus $250.00= $650.00 Includes- coffee, water, all audio visual equipment, projectors, microphones.
Sleeping Room Rate- $125.00 (includes complimentary breakfast) and will also do 8 complimentary rooms up to 2 nights each.
2028- The Convention Center and Meeting Rooms would be the same as 2027. The only difference is a Room Rate of $130.00. Divots of Norfolk will offer Saturday lunch. Either a limited menu (6 items) or buffet
“Only Grand Island Quality Inn; and Norfolk Lodge and Suites will provide complimentary coffee.”
New Agenda Items Assigned to Committee (3)
ℹ️(NEW) 2022-04-02 005 (g) AGENDA: Agenda Item FUNction Ad Hoc:
Remove the requirement that committees meet on Saturday morning from 9am-12pm.
📌Background (click to hide/show)
This item conflicts with the right of the decision (Concept 3) of the area chairperson. Issues arise in which it makes this difficult to adhere to at times and some committees may not need all of that time.
ℹ️(NEW) 2022-04-02 005 (h) AGENDA: Agenda Item FUNction Ad Hoc:
Area 41 shall have an Orientation Workshop at the Election Assembly for all new Officers, Area Committee Chairs, and Service Positions to learn about their new service responsibilities.
📌Background (click to hide/show)
"An outstanding characteristic of every good operational structure is that it guarantees harmonious and effective function by relating its several parts and people in such a way that none can doubt what their respective responsibilities and corresponding authorities actually are. Unless these attributes are well defined; unless those holding the final authority are able and willing properly to delegate and maintain a suitable operational authority; unless those holding such delegated authority feel able and willing to use their delegated authority freely as trusted servants; and unless there exists some definite means of interpreting and deciding doubtful situations — then personal clashes, confusion, and ineffectiveness will be inevitable.” CONCEPT X
The workshop is intended for new Officers, Committee Chairs, & Service Positions; Future area chairpersons and/or agenda committees may wish to encourage the whole area body to attend, or may wish to also have DCM and/or GSR orientation workshops.
ℹ️(NEW) 2022-04-02 005 (i) AGENDA: Agenda Item FUNction Ad Hoc:
Area 41 shall have a 3rd Legacy Workshop in July preceding the Elections.
📌Background (click to hide/show)
Content encouraged, but not limited to: the 3rd Legacy Procedure & Purposes, principle of rotation, what politicking is or isn’t, etc., and more.
Items Still in Committee (4)
- Agenda Item 2024-01-06 003 Report & Charter: Area 41 to form a new Area committee tasked with hosting the area reunions.
- Agenda Item 2024-07-13 008 Report & Character (AATRC/Tech & Comm): Explore offering Spanish translation for all Area 41 events including 4-corners workshops and assemblies.
- Agenda Item 2022-10-09 014 Technology & Communication: To create an Email Subscription Service
- Agenda Item 2023-04-15 008b Technology and Communications: Create guidelines and answer Traditions questions for future Area 41 purchases of electronic equipment. Determine who Area 41 should purchase electronic equipment for, how the items should be handled, used, protected, stored or passed along. Address questions of ongoing costs (subscriptions, maintenance, etc.) have not been addressed.
