Starting in April 2025, Area 41 Assemblies and Business Meetings will be hybrid (in person and online). The Zoom meeting will be opened 15 minutes before the first scheduled activity.

There is no cost to join an existing Zoom meeting, and you aren't required to create an account. However, you may prefer to create an account or install the Zoom app on your device. 

Please contact the Technology and Communications Committee for further assistance, or to be a hybrid volunteer (remote or in person).

What you need:

  • A device with a camera and microphone is preferrable, such as a smartphone, tablet or computer. You could also dial in by telephone.
  • A stable internet connection or Wi-Fi; or unlimited data plan if connecting with mobile device over cellular data.
  • Meeting ID and Passcode.

Common Actions:

  • Display Name:
    • If you wish, please set your Display Name to communicate the following (or message a Zoom Host for help):
      • Name, Position or Home Group, District.
    • To change your name during a meeting (desktop or mobile): Access the participants list, select your name, and choose the rename option.
    • During Business Meetings (voting), participants will be named by the Zoom hosts and you will not be able to rename yourself.
  • Speaking Order:
    • To get in line to speak, raise your virtual hand:
      • On desktop or mobile: Select React to open Reactions panel, then select Raise hand (or Lower hand).
      • On telephone: *9 - Raise/lower hand.
    • The hosts will be notified that you've raised your hand and a volunteer will track the speaking order of both in person and online members. You will be prompted to unmute yourself at the appropriate time.
  • Mute/Unmute:
    • On desktop or mobile: Click/tap the microphone icon in the bottom-left corner.
    • On telephone: *6 - Toggle mute/unmute.
    • Depending on meeting security settings, Zoom host may need to ask you to unmute first.
  • Simultaneous Meetings:
    • During Committee Meetings and GSR Workshop/Area Committee, breakout rooms will be utilized. Each in person breakout will need a device connected to the Zoom meeting.
  • On mobile device:
    • You may need to tap the screen once for menus to appear.
    • To see "gallery view" (multiple videos instead of single, speaker video), swipe left on your Zoom app screen. Swipe right to return to "speaker view."

Some common ways to join a Zoom meeting are:

  • On the Zoom desktop app (computer):
    • Before joining a Zoom meeting, visit zoom.us/download in your web browser and install Zoom.
    • Open the Zoom desktop app.
    • Join a meeting using one of these methods:
      • If you want to join a meeting without signing in, click Join a Meeting.
      • If you want to join a meeting by signing in first:
        1. Sign in to the desktop app.
        2. Click the Home tab.
        3. Click Join .
    • Enter the meeting ID and your display name.
      • If you're signed in, change your name if you don't want your default name to appear.
      • If you're not signed in, enter a display name.
    • Select if you would like to connect audio and/or video.
    • Click Join.
  • On the Zoom mobile app (phone or tablet):
    • Before joining a Zoom meeting, visit zoom.us/go in your mobile device web browser (or search your app store) and install Zoom.
    • Open the Zoom mobile app.
    • Join a meeting using one of these methods:
      • If you want to join a meeting without signing in, tap Join meeting.
      • If you want to join a meeting by signing in first:
        1. Sign in to the mobile app.
        2. Tap Join .
    • Enter the meeting ID and your display name.
      • If you're signed in, change your name if you don't want your default name to appear.
      • If you're not signed in, enter a display name.
    • Select if you would like to connect audio and/or video and tap Join Meeting.
  • By telephone:
    • Call the number provided in your invite.
    • You will be prompted to enter the meeting ID - the nine (9), ten (10), or eleven (11) digit ID provided to you by the host, followed by #.
    • You will be prompted to enter your unique participant ID. This only applies if you have joined on the computer or mobile device. Press # to skip.
    • You may be prompted to enter the meeting passcode, followed by #. The host will include this passcode in the meeting invite.
    • If you join by computer or mobile device later, you can enter the Participant ID to bind your phone and device session together and show your video when you speak on the phone. To enter your participant ID once you are in the meeting, enter #Participant ID# on your phone.
    • Phone controls for participants:
      • *6 - Toggle mute/unmute.
      • *9 - Raise/lower hand.

Revised:

Short URL for this page: area41.org/hybrid