Hybrid (How to Join Online)

What You Need

• A device with a camera and microphone (smartphone, tablet, or computer) is recommended. You may also dial in by phone.
• A stable internet or Wi-Fi connection, or an unlimited data plan if joining on mobile.
• The Meeting ID and Passcode.

Common Actions

• Display Name:
  • If you’d like, set your Display Name to include: Name, Position or Home Group, District. (You may also message a Zoom Host for help.)
  • To change your name during a meeting (desktop or mobile): open the Participants list, select your name, and choose Rename.
  • During Business Meetings (voting), Zoom Hosts will set participant names, and you will not be able to rename yourself.

• Speaking Order:
  • To join the speaking line, raise your virtual hand:
    • Desktop or mobile: Select React → Raise Hand (or Lower Hand).
    • Telephone: Press *9 to raise/lower your hand.
  • Hosts will be notified, and a volunteer will track the speaking order for in-person and online members. You’ll be prompted to unmute when it’s your turn.
• Mute/Unmute:
  • Desktop or mobile: Click/tap the microphone icon (bottom-left).
  • Telephone: Press *6 to toggle mute/unmute.
  • Note: Depending on meeting security settings, the host may need to prompt you to unmute first.

• Simultaneous Meetings:
  • For Committee Meetings and Workshops, breakout rooms will be used. Each in-person breakout will need its own device connected to Zoom.
• On mobile device:
  • Tap the screen once to show the toolbar (menus).
  • To switch views: swipe left for Gallery View (multiple videos) and right to return to Speaker View.

Translated Captions

• Confirm your Speaking Language when you join the meeting.
• To turn on captions: On the toolbar, click/tap Show Captions (or CC icon).
• Select Translated Captions.
• Choose your preferred language from the dropdown.
  • Captions will appear on screen in your chosen language.

Common Ways to Join a Zoom Meeting

• On the Zoom desktop app (computer):
  • Install Zoom at zoom.us/download.
  • Open the desktop app.
  • Choose one of these options:
    • Without signing in: Click Join a Meeting.
    • Signed in: Sign in → Home tab → Join.
  • Enter the Meeting ID and your Display Name.
    • Signed in: edit your name if you don’t want the default.
    • Not signed in: type in a display name.
  • Select audio/video preferences and click Join.
• On the Zoom mobile app (phone or tablet):
  • Install Zoom at zoom.us/go or your app store.
  • Open the app.
  • Choose one of these options:
    • Without signing in: Tap Join a Meeting.
    • Signed in: Sign in → Join.
  • Enter the Meeting ID and your Display Name.
    • If you're signed in, change your name if you don't want your default name to appear.
    • If you're not signed in, enter a display name.
  • Select audio/video preferences and tap Join Meeting.
• By telephone:
  • Dial the phone number in your invite.
  • Enter the Meeting ID (9–11 digits) followed by #.
  • Enter the Participant ID (if also joining on computer/mobile) or press # to skip.
  • Enter the Meeting Passcode (if required) followed by #.
  • To link your phone and computer/mobile session, enter #Participant ID# once in the meeting.
  • Phone controls:
    • *6 - Mute/unmute
    • *9 - Raise/lower hand

Meeting Documents

Meeting ID

[Zoom Meeting ID added week of event]

Support