Secretary

Responsibilities

The Secretary helps keep Area 41’s business accurately recorded and its Fellowship informed. The position combines the basic duties described in The A.A. Service Manual with responsibilities assigned by Area 41.

The Secretary:

• Records and shares Area business. Prepares minutes of Area meetings, maintains current mailing lists, sends Area communications, and helps communication between officers and committee members.
• Gathers reports for the Newsletter. Compiles Area Business Meeting minutes and reports from Area Officers, Standing Committees, Service Positions, and District Committee Members (D.C.M.s), and sends them to the Newsletter position within two weeks after each Area Meeting.
• Sends Area Assembly Highlights. Sends an electronic communication to the Fellowship summarizing voting results and voting items for the upcoming Assembly. Distribution within two weeks after each Assembly is suggested.
• Chairs the Report and Charter Committee. Leads the committee in reviewing Area 41’s service structure and communications, overseeing the Newsletter and Registrar positions, and maintaining the Service Handbook, Agenda Items Actions Listing, and District Map.
• Tracks attendance and supports elections. Keeps a record of the number of names on Area Meeting sign-in sheets and verifies the voting membership roll call count before Area Officer elections.

Helpful qualifications include service experience, organizational and computer skills suited to the Area’s needs, the ability to capture the essentials of a meeting accurately, and a solid period of sobriety.