Report and Charter Committee Report - January 2026

Greetings Area 41,

Report and Charter meet with six in attendance. We opened with the Serenity prayer followed by introductions. Next we elected a secretary for the committee. Thank you Jaiden for stepping up and serving! The committee then discussed the scope of Report and Charter along with how a committee operates and the process for handling agenda items.

Next we discussed the procedure for updating the past actions from the last two years. In this discussion a member of the committee asked why dates of the vote are not included to help find certain items. The committee is interested in revisiting this in the future. The committee ultimately decided to look over these items on their own time to ensure an accurate and thorough review before adding them into the Agenda Items Action Listing. This will be discussed at the next meeting.

The Spanish translation of the Area 41 Handbook was discussed next. The Area 41 Handbook was translated using an online translation tool; however, it has not been proofread to verify how accurate this version is. After discussion it was unanimously decided to email the translated version to two committee members who can reach out to people they know to help. The English version of the Area 41 Handbook was discussed next. Two edits were pointed out to the committee. The committee reviewed and agreed unanimously to approve the edits. Note: the Spanish copy will be edited and updated prior to proofreading.

Next the committee reviewed agenda item 2024-01-06 003 Area 41 to form a new committee tasked with hosting the Area State Convention. It was discussed at length with multiple points brought up including the name change from “Reunion” to Area 41 State Convention, funding and budget impact, staffing of the committee, the process for election has changed, uncertainty about some of the financial numbers, the point of the convection, and many more. The options for resolution were discussed. A motion, second and vote to take no action passed. A minority voice was heard speaking to the desire to discuss and visit this item to see if editing this to make it work better or fix the item to make the item to match up with the original intent was feasible. There was a motion to reconsider, and a motion and second to table this item and form a sub-committee to discuss this item before the next Area assembly was passed. The Secretary will email the committee to set a date for a Zoom meeting.

Agenda item: 2026-01-10 005 That past Delegates be granted lifetime voting privileges at Aea assemblies, effective immediately upon completion of their service term as Delegate was discussed next. After a spirited debate this item was tabled due to a lack of time.

Items tabled still in committee

• 2026-01-10 005 That past Delegates be granted lifetime voting privileges at Aea assemblies, effective immediately upon completion of their service term as Delegate,
• 2026-01-10 006 Change newsletter distribution process,
• 2022-04-02 005 (n) That Area 41 make District Committee (DCM) reports available on the Area 41 website rather than printing them in the Newsletter,
• 2022-04-02 005 (j) All documents distributed at or by Area 41 should have a revision date on them,
• 2026-01-10 002 Proposed Newsletter Chair Scope and Responsibilities,
• 2026-01-10 006 Change the Area 41 Newsletter distribution process so that the standard printed copies just include the agenda, voting items, business meeting minutes, new agenda items, agenda items still in committee, contact list, and the Officer reports. Printed copies of the additional reports will only be printed as requested.

The committee will meet via Zoom next month. The Secretary will email committee members to schedule and post the meeting date to the website. Thank you for allowing me to serve.

Yours in service,
Zach I.
Area 41 Secretary