Report and Charter Committee Report - July 2025

The committee opened at 9:04 with the Serenity Prayer with 10 in attendance.

Agenda Item 2024-07-13-008. Explore Spanish Translation. Steve gave a report on the translation application/add-on Wordly. Wordly was featured as the translation service at the International Convention in Vancouver. Wordly offers real-time translation both captions and spoken translation offered in 10/25/50 hour time blocks for a group our size. The costs scales cheaper the larger the package that is purchased. A motion to table the item (8-0), to setup a couple of meetings with the Technology and Communications Committee with the intent to create scopes and further explore the item.

Agenda Item 2024-01-06 003 Report and Charter: “Creating a permanent Reunion Chair and Alt-Chair…". We vigorously discussed whether to update this Item as it has been in committee for so long and pertinent dates have changed. Motion to table (7-1), to rewrite/rework the Item and await the decision on the Slate of Candidate’s agenda item and some financial information.

Agenda Item 2025-04-05 018 Transition Newsletter Printing Responsibility to Districts. Effective immediately, Area 41 to form a new Area Committee tasked with hosting the area reunions. Motion to take no action. Passed (7-1). A survey was conducted in April. 52-65 respondents desired to keep the Area printed copy.

The committee discussed updating the scope of the Newsletter Chair. We discussed updating it to read as follows.

Proposed Newsletter Chair Scope and Responsibilities:

1. Serve as the contact for items to be published in the Newsletter in a manner dictated by the Area 41 Committee, with a focus on passing along Area 41 information to members so that they may come to an informed group conscience.
2. Deliver material to the printer for publication and provide a copy of the newsletter in a format that provides easy conversion for online display.
3. Maintain a current contact list of all Area Officers, Area Committee Chairpersons, District Committee Members, and Past Area Delegates.
4. Assist the Area 41 Committee in determining the best possible method of Newsletter distribution balancing timeliness and cost-effectiveness and take ownership of ensuring timely delivery within a 6 week window from Business Meeting to mailing.
5. Take out last names in the online version of the newsletter, make grammatical edits to reports where needed, and provide a Spanish language translation.
6. Work with the Area 41 Secretary.

Zach will begin to update the Handbook and Past Actions. We further discussed asking the Area 41 Chair to announce to committees to provide materials in Spanish.

The committee will meet again 27 July at 12 PM Central and 10 Aug 12 PM Central Close at 11:24.

4 May. The committee met with 7 present. We discussed several Items.

• Agenda Item 2024-01-06 003 Report and Charter: “Creating a permanent Reunion Chair and Alt-Chair…". We discussed who will form the committee. Item was tabled.
• Agenda Item 2025-01-11-016 Name change for the “Reunion to “Delegate’s Report and Service Summit.” A motion was made to move this to the assembly for a vote (6-0).
• Agenda Item 2024-07-13-008. Explore Spanish Translation. We discussed this. A motion for clarification (5-0) was made as to the intent of the Item. At that time the committee wanted to write a report as the word “Explore” may have allowed.

Items still in committee:

• Agenda Item 2024-07-13-008. Explore Spanish Translation.
• Agenda Item 2024-01-06 003 Report and Charter: “Creating a permanent Reunion Chair and Alt-Chair…"