Finance Committee Report - January 2025
Trusted ServantQ1 2025 Finance Committee Report
Committee met with seven in attendance. Meeting opened with Jeff reading the traditions.
Committee reviewed the 2024 Financial Review prepared by the treasurer. We discussed each of the committees that ended the year over budget and discussed the reason for each being over. Committee agreed that the note included for each was sufficient.
Committee reviewed the accounts that were under budget and discussed what, if any, notation should be made regarding why the account was under budget. Committee advised the treasurer to include the following notations:
In general, committees tend to be under budget due to not using their full mileage allocation due to carpooling with other members of the fellowship.
Committee discussed if any further action should be taken to improve expense reports. Committee advised that no additional reminders on format changes were needed. But we did recommend that chairs be given the option to write Seventh Tradition for funds that the chair wishes not to accept on their expense reports.
Committee discussed options to make funding for Four Corner Workshops more easily identifiable. We discussed moving mileage costs under the workshop budget and increasing the placeholder amount from $25 to $75. We will begin using the mileage placeholder value during the 2026 budgeting process. Committee voted to increase the area allocation for facility rental to $150 per event.
We were joined by our delegate briefly and he planted the seed of area hosting a hospitality event at the 2025 forum in Omaha. Delegate requested to be reimbursed $218.32 for purchase of new service manuals for area officers, chairs and committee members. Committee approved request.
Committee recommended that the treasurer begin preparing a report to demonstrate the costs of area events, including mileage and hotel charges for attendees so that the fellowship would have a clearer picture of the costs of these events. Committee discussed what we should do for our committee science fair project in April. While the idea of cash volcanoes was popular; we thought other visuals might cause less of a mess while still conveying the point that our committee’s role is to effectively direct the fellowships money to the projects they have decided to fund.
